The best project management apps this year (Free and Paid)

Every individual does their own projects differently.

Some people will have strict management and open one tab at a time, whilst the rest of us have 20 different tabs open, whilst juggling through 4 Google spreadsheets at the same time.

Add in emails and messaging apps to the equation and well.. you can go from getting a lot done, to getting nothing done at all. This is where a good project management software can help.

But there are various different project management apps to choose from – here’s some of the best options.

Our Pick for Best Project Management App; Monday

Monday’s project management software tools are extremely popular, and there’s a good reason for that – it’s one of the best project management apps when it comes to team collaboration.

With its clean and easy interface and wide array of options, Monday has set new standards for other software companies.

The Monday app is surprisingly intuitive. It is easily accessed by the user, and the app allows you to start working quickly with its simple layout.

Monday manages to make you feel like it’s simple and complex at the same time – this is a result of Monday’s unique visual organisation system, which enables you to structure your day easily.

With Monday, you can easily create tasks and assign them to other people with their project templates – as the name suggests, it’s great for time tracking on a weekly basis.

You can change this view to Gantt charts too, which is perfect if you’re looking for visual project management.

There’s also room for comments, files, and dates to be added to your recurring tasks too. We like using it in combination with Notion.

Though there’s a free version of Monday, it’s only for individual use – you’ll need to sign up to a premium plan if you want to use the app with small teams.

However, in our opinion it’s a great tool to use for managing projects for an entire team – you can schedule tasks easily with custom workflows and excellent resource management.

ClickUp – Great for customised task views

ClickUp is a good choice if you want to customise your project management app to perfection.

Many project manager apps allow you to choose from only several view types, but Clickup allows for calendars, lists, Kanbans and more.

You can get extra views – such as Gantt charts – free of charge within the app too. You also get the ability to invite guests to your , which can be a good way to show complex projects to potential clients.

ClickUp is also a good choice if you’re looking to start with a free project management software tool before upgrading to the full thing – the free version is pretty comprehensive, and can be used even with employees.

You can use ClickUp to plan projects, analyse project data and it allows for easy configuration that isn’t too confusing – something that’s often an issue with project management software.


Airtable lets you build a project management system that’s very similar to that of Excel or Google Sheets, but with more simple customisation options integrated into the service.

If you’re basically looking for Sheets with more options, this is an awesome tool to use for organisation.

The only downside of Airtable is that whilst it’s great for individuals, you need to upgrade to a paid version if you want to use it as a team.

It has a standard layout model, though it’s not as intuitive as some other project management software options out there.

Even so, it can be used successfully for inventory tracking, as well as personal projects.

It does have a steep learning curve, so you’ll need to take some time learning how to use Airtable to its full potential.

Asana – Confusing yet comprehensive

The Asana app is a comprehensive project management tool if you want to manage your team projects, but it can definitely be a little confusing.

This project management system allows you to break up projects into sections and use lists with dashboards showing how many projects have been completed.

It’s one of the best softwares out there when it comes to how you track projects, so it’s really designed with management in mind.

You can easily add and reorganise your tasks within Asana, and you can use collaboration and organisational features to structure your plan long term.

In Asana, you have an ability to create extra lists in the Asana database to share with specific users, which can be extremely useful when working in teams.

Where Asana falls down (in our opinion) is that integration with the mobile version of the platform isn’t great.

It’s also one of the more complex project management software tools, meaning that you really need to put some effort in if you want it to work for you. Plus, it’s quite expensive for small businesses, and is really more suited to enterprise agencies.

Trello – Best free project management software

Trello can be installed on any computer and can be easily used with any app for the Windows, iOS, Android and Windows platforms.

What stands out about Trello is the free version of the app is pretty comprehensive – it offers free boards, so it’s good for both individuals but also teams too.

Both small agencies and freelancers can use Trello for a detailed assignment planning process, or they can use Trello for a full project workflow with visibility into the project.

You can start with creating your own new board or choosing one of many templates that Trello have. Then, use Trello’s Kanban style to perfect your project management process.

Common Questions about Project Management Apps

Is there a Google project management app?

No, the Google app doesn’t have a full software that can handle projects like the above mentioned options. It does have a solution that can be used for creating project plans and Gantt chart timelines – you can use Google Workspace for this, as it allows apps for you to create this kind of thing in Google Sheets. Though, they don’t have the same level of control as full project management tools.

What web app is best for project management?

There are various different options to choose from when it comes to project management apps. If you’re happy to pay for a subscription to a tool, then is a great choice. If you want a free project management software, then we recommend checking out Trello.

Which app can you use to create custom dashboards?

One of the best apps to use specifically for creating your own custom dashboards is ClickUp – it’s an awesome project manager that will allow you to create tasks and dashboards that suit your own needs.

What is project management software?

A project management software doesn’t have to be as complex as it sounds. This software should simply help users improve efficiency in communication in their day-to-day activity. Most project management software focuses on a particular aspect of project management – like time tracking, task management, or if you’re lucky, both.


Many people prefer to visualise work on Kanban boards or calendars, and some prefer old pen/paper systems.

This is fine, as different apps will work better for different people – but when working in teams, a project management software is required for collaboration.

There are many teams operating remotely too, and for them a task tracking software to track project progress, share knowledge and keep on top of everything is essential.

So, using a Project Management system can be a very effective tool for managing a complex project, especially if you manage multiple operations at once and need systems to keep everything organised.

It may be hard to choose the right software application to manage the different types of tasks – hopefully, you can find something among the several apps that we’ve talked about.

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Edward brings years of experience in a variety of different fields including online marketing & No-code app development, and he's been investing in stocks and cryptocurrency since 2016. Outside of work you'll usually find him watching movies at the local cinema or playing games in the Apple Arcade.

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